Property Operations Coordinator

Job Introduction

Are you looking for a new challenge that gives you the chance to get creative and take our property operations to the next level? Looking for a company that wants to help further your career, as well as provide you with an exciting, inspiring and fun place to work?  

If the answer to all of these questions is ‘yes’ then you’re just the kind of person we’re looking for! 

Role Responsibility

As a Property Operations Coordinator, you will support the property operations team to ensure the effective governance of all projects and property business areas, also controls on associated costs.

This is a critical role in developing the Selfridges brand and environment in that it
assists the teams on all projects across all stores and divisions. The coordinator will
support with day to day controls on governance covering contracts, costs and
administration tasks. The role liaises with people from all areas and levels of the
business as well as external teams of contractors, consultants and suppliers. This role
will involve helping to coordinate and support various aspects of a project and will be
pivotal in maintaining overall project governance.

As a Property Operations Coordinator, you will support on:

Governance of Projects

• Ensure effective controls of project documentation
• Prepare consolidated trackers for compliance on projects
• Assist in electronically saving contract documentation to secure drives
• Attend governance and support cost meetings and take minutes
• Assist teams with preparing & then processing contractor and supplier orders and
• payments
• Assist with production, recording and circulation of contract documents
• Liaise with all internal and external stakeholders throughout project lifecycle to
• report on project governance
• Assist teams in producing or requesting order and spend reports

Communication

• Assist with the production of a governance tracker for all projects
• Communicate effectively both internally and externally
• Proactively provide updates on governance status and meetings to all
• stakeholders
• Establish and maintain good working relationships with colleagues and external
• parties

Office Administration

• Reporting of all contractual documentation on all projects (framework
• agreements, shopfitting agreements, letters of appointment).
• Support with the preparation and production of project execution plans for
• strategic projects
• Assist with the booking and preparation of governance & cost meetings and
• circulate agendas, supporting files and minutes
• Support the development and or follow internal governance procedures for the
• control of projects
• Support the development and or maintain the tracker of consultant and
• contractor contract status
• Support the set up of new starters on systems as part of the on-boarding process
• Manage, action and process the outlook shared account

Business Goals and Brand Values

• Encourage and promote an understanding of the Selfridges brand values
• amongst external consultants and contractors
• Promote Selfridges business goals in relation to governance activities
• Participate in the Values team to promote the values within the Property team
• Participate in promoting sustainability within Selfridges

The Ideal Candidate

• Excellent coordination skills
• Excellent administration skills
• Experience of working in an office environment
• Experience of managing workload
• Great communication skills
• Ability to communicate with all levels and areas of the business and with external
• parties
• Office experience and a knowledge of property operations preferable

About the Company

Our Creative Spirit 

We are more than a shop. We are a social space where culture and commerce collide to release an energy that we call the Selfridges spirit. We are here to make our world brighter, and everyone is welcome. 

Our Awards Cabinet 

We’re not ones to brag, but since you asked...Selfridges has won the award for The World’s Best Department Store an unprecedented four times at the IGDS awards, with an additional award for the Best Sustainability Campaign.  

Our Future 

Since 1909 we have been at the forefront of retail and today our stores in London, Manchester and Birmingham – alongside selfridges.com and the Selfridges App – continue to redefine the way we shop and socialise. As a Selfridges team member, you will learn what it takes to consistently drive innovation, success and amazing customer experiences. 

Everyone is welcome

We are committed to a diverse and inclusive working culture, and we see this as key to our success and our working culture. Here at Selfridges, everyone is welcome - irrespective of race, gender, ethnicity, sexuality, age or disability, we stand by equal opportunities for all. We are diverse, we are inclusive, we are Selfridges.

The Fun Stuff  

There are lots of reasons to be excited about joining Team Selfridges – from our fantastic team member communities to volunteer days and behind-the-scenes Selfridges experiences throughout the year. 

Other benefits and rewards include:

• Generous bonus and/or commission scheme 
• Discounted gym memberships 
• Pension contributions  
• Annual travel pass and cycle to work schemes 
• A volunteer day for all team members 
• Access to a wide range of training programmes to help your career development

Selfridges