Procurement Process Coordinator (Short Term Temp)

Job Introduction

Abit about the role

Selfridges requires a Procurement Process Coordinator  to help improve develop and maintain the Procurement governance processes and procedures. 

The Procurement Process Coordinator will support the Head of Procurement to ensure all the business processes that Procurement are involved in across the business are constantly reviewed, challenged and streamlined where necessary, making sure that all touch points add value and have meaning. The Procurement Process Coordinator’s role will be to action the outputs of the reviews carried out by the Head of Procurement and the Senior Procurement Managers.

The candidate will have sound organisational skills and be able to think logically. Good analytical, influencing and communication skills are a real advantage. 

The Procurement Process Coordinator will be responsible for ensuring that the process and policy is suitably applied for all activity carried out by the Procurement teams and that reporting, system adoption and data storage is conducted in line with time and quality requirements.

Role Responsibilities

• Supporting the Head of Procurement in the delivery of the procurement service by carrying out the actions required to manage and maintain quality standard Procurement processes and procedures, specifically:
• Ownership and Maintenance of the current and future Contract Management System 
• Creation, Development and implementation (and ongoing maintenance) of a quality standardised Procurement SharePoint site
• Supporting the procurement team in the training and implementation of the Procurement process and policy
• Work with Financial Systems team to implement and maintain the Procurement catalogue strategy in line with the Head of Procurement and Senior Procurement Managers requirements
•  Ability to manipulate and analyse data using various MS Office applications
• Where required taking ownership of the documentation of the actions of the Procurement team meetings and workshops
• Support Procurement project activity where required 
• Ensure supplier database on Oracle is maintained to only have suppliers that have been used in the last 14 months live and any suppliers that need to be removed have been.
• Ensure regular reports are produced as required e.g. monthly supplier spend report, SAQ progress report etc. and made available to the Procurement team. 
• Support the Procurement team with any adhoc reporting requirements
• Part of the team to ensure sustainability projects are delivered and progress monitored. Highlighting any issues/blockages to the Head of Procurement and Senior Procurement Managers. 

Customer Interaction

• Support the identification, development and expansion of key relationships with Finance, Legal, DPO, Security, Risk and the business
• Continuous support for the Procurement team to educate customers on the Procurement process and policy
• Strong knowledge of Selfridges business structures, systems and operations required

Team Support

• Support and promote the Procurement team to ensure delivery of an effective service across the whole business
• Along with the rest of the team look to 'work as one' on procurement activity, to deliver a seamless service to internal customers

Abit about you

• Excel Knowledge and reporting – ability to use excel to manipulate reports and keep the team up to date on relevant business tracker
• Basic contract knowledge – ability to support the business in amending simple contract documentation for review and signature by legal or senior procurement manager.
• Ability to use procurement systems – know how to raise purchase orders, receipt purchase orders and make catalogue changes is desirable. Essential would be experience in using other systems and proactive approach to learning how to use Oracle EBS.
• Ability to process new supplier requests - confirm supplier information is correct, payment terms up to date, check with relevant stakeholders for approval before processing. 
• Good communication – Good relationship management and ability to communicate clearly and concisely with team members, suppliers and stakeholders.
• Basic Project Management and Organisation – proactive approach to managing own projects, keeping the procurement team up to date on status of projects and working to deadlines.
• Procurement – experience in working on low value/ low risk expenditure.
• Team Player – Taking a proactive approach to helping the team with activities to improve the overall performance and efficiency of the team.

Selfridges