HRIS Analyst- Workday (Part time 30 hours)

Job Introduction

Selfridges has always been much more than a shop. We’re a social space where everyone is welcome and feels a sense of belonging, a creative playground where culture and commerce collide, and an experimental hub where you can discover the most innovative and sustainable ideas in retail. We’re here to help make the world brighter. And you can be an important part of this. We’ll talk more about the role below, but before we get to that, let’s share with you the good stuff…  

Rewards and benefits 

Life at Selfridges is dynamic, exciting, and always evolving. As well as working with some of the most cutting-edge, iconic and boundary-pushing brands, designers and creatives, we also offer our team members opportunities to help make a positive difference through our network of communities, both within and outside Selfridges. Here are just a few of our rewards and benefits that help make our team experience that bit more extraordinary. 

• Flexible working options to benefit you, your family and your wellbeing that can include part-time, flexi-time, job sharing or hybrid working

• Generous annual leave that increases with length of service 

• Up to five paid volunteering days – from beach cleans to co-ordinating food and clothing donations 

• Family leave that suits your set up including Maternity, Paternity, Adoption, Surrogacy and Shared Parental leave policies 

• Defined pension contribution scheme  

• Generous bonus and/or commission scheme  

• Enviable team member discount including sale previews and double discount days 

• Exclusive local discounts on a range of restaurants, bars, beauticians and entertainment 

• Subsidised gym memberships  

• Annual travel pass and cycle-to-work schemes  

• A sustainable car salary sacrifice scheme 

• Several internal communities to get involved in from our Diversity Board and Green Warriors who are leading the charge on D,E&I and sustainability, to the Wellbeings who are always thinking of new ways to champion healthy minds, bodies and routines for our team members 

• Workplace Options, our confidential team member assistance programme for when life gets tricky or you need a little guidance 

• Access to a wide range of training programmes to help your career development 

Read on to find out how you can play your part in Reinventing Retail… 

Role Responsibility

As a HRIS Analyst, you will provide Workday support and work in a busy environment and part of a small central team where we balance day to day priorities with project work. With an operational focus you will drive forward the development and management of the Human Resources Information System (HRIS) - Workday, liaising with users and key stakeholders to enable quality, consistency and efficiencies in HR and payroll processes, and MI reporting, adding value to our Team Members.

With a focus on support, configuration, and maintenance of the Human Resources Information (HRIS) System, you will develop and maintain system and process documentation.

As a HRIS Analyst, you will: 

• Triage, diagnose, and assign/resolve issues originating from end-users and business process events.
• Support HRIS projects/integrations through execution of testing and data loads.  Ensure project deliverables are fully met through solid system/solution design. Evaluate impacts to other applications and related services.
• Support twice-annual upgrades and annual HCM processes.  Proactively monitor new features released by Workday and advocate for appropriate adoption plans.  Assess releases/updates including understanding new or changed functionality, evaluate applicability and impacts, and propose changes.
• Perform system configuration for the assigned process areas, manage and execute system administration activities, ensure strong documentation and communications are in place.
• Ensure data privacy requirements are upheld through strong user access management protocols, security design, and operations. 
• Maintain robust change management documentation to satisfy internal/external audit controls and compliance practices.  Support on-going maintenance of security profiles and user logon credentials.  Handle sensitive data with care ensuring all necessary security measures are taken.
• Partner with and support HR in understanding and exploring technology features and feasibilities. Build strong internal and external networks, understand industry trends and upcoming opportunities. Raise customer requests to third parties, influence technology solution roadmap and solutions based on Selfridges functional needs
• Create and maintain end-user and training documentation; and participate in training activities for internal stakeholders.
• Participate actively in the Workday Community, propose and advocate for improvements to the Workday solution, and build a network of peers to best-practice-share with.
• Support the delivery of the HRIS strategy.

The Ideal Candidate

• Workday experience in core Workday modules, HCM, Compensation, Time, Absence essential, Business Process, and/or Domain Security Configuration. 
• Understanding of HR information systems, related processes and services solutions, in-depth expertise in HR information system technologies.
• Reporting writing experience.
• Awareness of Data Privacy relating to HR data capture and maintenance.
• Proficiency in Microsoft Excel including advance formulas and pivot tables.
• Experience of maintaining systems that support complex organizations
• Great interpersonal, oral and written communication skills
• Proven record of setting delivery commitments and meeting expectations
• Able to multi-task in a fast-paced environment.
• Process improvement skills
• Outstanding service mentality
• Personal effectiveness, confidence and resilience
• Strong sense of ownership and ability to follow tasks through to completion;
• Ability to work as part of a team in a constructive and collaborative way
• Lives Selfridges Values

About the Company

Everyone is welcome 

Selfridges is a place where we want everyone to feel a sense of belonging. We embrace every self and are committed to cultivating a diverse and inclusive working culture. We are leading with purpose to not only increase the visibility and recognition of under-represented talent within our organisation, but the wider industry too. Here at Selfridges, everyone is welcome – irrespective of race, gender, ethnicity, sexuality, age or disability, we stand by equal opportunities for all.   

Our awards cabinet  

We’re not ones to brag, but since you asked...Selfridges has won the award for The World’s Best Department Store an unprecedented four times at the IGDS awards, with an additional award for the Best Sustainability Campaign. We were also recognised as a ‘Best 25 Big Company to Work For 2020’ as awarded by The Sunday Times. 

Selfridges