Fashion Production Coordinator - Ops

Job Introduction

Are you looking for a Fashion Production Coordinator role that gives you the chance to work in a highly creative team? Are you searching for a role that gives you the opportunity to work for a business renowned for its style, creative flair and innovative approach? Looking for a company that wants to help further your career in the creative space as well as provide you with an exciting, inspiring and fun place to work? 

If the answer to all of these questions is ‘yes’ then you’re just the kind of person we’re looking for! 

Role Responsibility

As Fashion Production Coordinator, you will be responsible for scheduling and resourcing daily e-commerce shoots according to deliveries and budgets. Integral to our workflow and process, each day will involve communicating with freelance shoot talent and liaising with our in-house Art Direction, Casting, Photography, Styling Managers and Product team ensuring effective scheduling according to brand direction and team skillsets.  

Reporting into the Fashion Production Manager, this role demands a team player who is eager to learn and can grasp new information and systems quickly. You will also showcase flexibility in your ways of working, can think outside of the box and bring new ideas to the team. 

This opportunity is for someone who has previously worked in an e-commerce fashion studio who is highly organised, enthusiastic, a problem solver and thrives in a fast-paced reactive environment.  

Key Responsibilities: 

• Draft, finalise and send daily call sheets. Fine-tune changes such as team holidays, sicknesses, brands, other updates 

• Manage freelance talent availability calendar – confirm, pencil or release options daily 

• Leads daily call sheet huddle & manages wider team expectations 

• Budget administration tasks - tracking spend, Purchase Orders 

• Discover new freelance talent to present, and arrange Meet & Greet’s and/or shadowing days 

• Support with managing daily queries and emails are answered efficiently 

• Demonstrate and maintain a professional presence in and around the studios 

• Ensure prompt start times on set by updating Security of any changes 

• Working on ad hoc shoot projects 

• Covers other duties in team absences 

The Ideal Candidate

• 2-3 years’ industry experience in an e-commerce environment 

• Excellent knowledge of Microsoft Office including Excel, Powerpoint and Outlook 

• Highly process and productivity-driven 

• Strong communication & problem-solving skills 

• Ability to work well as part of a wider team and under pressure in fast-paced environment 

• Ability to organise, multi-task and prioritise workload - using time management skills 

• Proven ability to work to tight deadlines 

• Good numerical ability 

• Organised and quick thinking 

• Exceptional attention to detail 

• Network of industry contacts/recommendations 

• Passionate and understands the photographic and fashion industry 

About the Company

Our Creative Spirit 

We are more than a shop. We are a social space where culture and commerce collide to release an energy that we call the Selfridges spirit. We are here to make our world brighter, and everyone is welcome. 

Our Awards Cabinet 

We’re not ones to brag, but since you asked...Selfridges has won the award for The World’s Best Department Store an unprecedented four times at the IGDS awards, with an additional award for the Best Sustainability Campaign.  

Our Future 

Since 1909 we have been at the forefront of retail and today our stores in London, Manchester and Birmingham – alongside selfridges.com and the Selfridges App – continue to redefine the way we shop and socialise. As a Selfridges team member, you will learn what it takes to consistently drive innovation, success and amazing customer experiences. 

Everyone is welcome

We are committed to a diverse and inclusive working culture, and we see this as key to our success and our working culture. Here at Selfridges, everyone is welcome - irrespective of race, gender, ethnicity, sexuality, age or disability, we stand by equal opportunities for all. We are diverse, we are inclusive, we are Selfridges.

The Fun Stuff  

There are lots of reasons to be excited about joining Team Selfridges – from our fantastic team member communities to volunteer days and behind-the-scenes Selfridges experiences throughout the year. 

Other benefits and rewards include:

• Generous bonus and/or commission scheme 
• Discounted gym memberships 
• Pension contributions  
• Annual travel pass and cycle to work schemes 
• A volunteer day for all team members 
• Access to a wide range of training programmes to help your career development

Selfridges