Buyers Admin - Home (18month FTC)

Role Responsibility

As Buyers Admin you will provide administrative support to the Buying teams. ​
You will create sku’s and load orders onto the system, deal with and resolve queries and liaise closely with suppliers.   ​​

As Buyers Admin you will:​

• Be the first point of contact with suppliers and the warehouse for booking in deliveries, making changes to delivery schedules and order amendments· ​

• Upload the buyers worksheet (Buypad) and create skus in Retek, highlighting areas where Buyers worksheet is incomplete and work with Buyer to improve​

• Load orders onto the system correctly and accurately once they are received, tracking through to delivery​

• Work with the digital teams to ensure product launches on site with the relevant attributes​

• Set up and monitor the delivery schedule, checking delivery windows and schedules and highlight potential delays and issues to the wider team​

• Check order confirmation with suppliers, chasing and checking confirmation notes ​

• Resolve DC queries – for example mismatched delivery note (aim to avoid stock sitting in the DC)​

• Maintain product records on the system & range plan documents​

• Work closely with the Sustainability team to ensure products are correctly listed on site​

•  Set up accounts for new suppliers​

The Ideal Candidate

• Organised and proactive. You are able to multi-task, prioritise and work to tight deadlines, whilst maintaining excellent attention to detail​

• A problem solver. You are able to apply different ways of thinking in different situations​

• A great communicator, both verbal and written. You excel in the relationships you build with stakeholders, able to work across various teams​

• A proactive team member. You collaborate with the wider Buying and Merchandising teams​

• Pacey, positive and flexible. Responsive to business needs, you are happy and comfortable to take responsibility for your tasks​

• All over the numbers. You are analytical and results driven, able to use data to measure performance and identify areas of improvement​

• Systems literate. You are proficient in excel, and other Microsoft Office software, with high levels of accuracy ​

• An example of our values, a trusted and respected colleague

About the Company

Rewards and benefits 

Here are just a few of our rewards and benefits that help make our team experience that bit more extraordinary. 

• Flexible working options to benefit you, your family and your wellbeing that can include part-time, flexi-time, job sharing or hybrid working

• Generous annual leave that increases with length of service 

• Up to five paid volunteering days – from beach cleans to co-ordinating food and clothing donations 

• Family leave that suits your set up including Maternity, Paternity, Adoption, Surrogacy and Shared Parental leave policies 

• Defined pension contribution scheme  

• Generous bonus and/or commission scheme  

• Enviable team member discount including sale previews and double discount days 

• Exclusive local discounts on a range of restaurants, bars, beauticians and entertainment 

• Subsidised gym memberships  

• A sustainable car salary sacrifice scheme (subject to eligibility criteria)

• Several internal communities to get involved in from our Diversity Board and Green Warriors who are leading the charge on D,E&I and sustainability, to the Wellbeings who are always thinking of new ways to champion healthy minds, bodies and routines for our team members 

• Workplace Options, our confidential team member assistance programme for when life gets tricky or you need a little guidance 

• Access to a wide range of training programmes to help your career development 

Read on to find out how you can play your part in Reinventing Retail… 

Everyone is welcome 

Selfridges is a place where we want everyone to feel a sense of belonging. We embrace every self and are committed to cultivating a diverse and inclusive working culture. We are leading with purpose to not only increase the visibility and recognition of under-represented talent within our organisation, but the wider industry too. Here at Selfridges, everyone is welcome – irrespective of race, gender, ethnicity, sexuality, age or disability, we stand by equal opportunities for all.   

To ensure every feels welcome, we offer support at every stage of the application and interview process.  Should you need it, please let your recruitment contact know and they will be more than happy to help.

Our awards cabinet  

We’re not ones to brag, but since you asked...Selfridges has won the award for The World’s Best Department Store an unprecedented four times at the IGDS awards, with an additional award for the Best Sustainability Campaign. We were also recognised as a ‘Best 25 Big Company to Work For 2020’ as awarded by The Sunday Times. 

Selfridges