Accounts Payable Assistant

Job Introduction

Selfridges has always been much more than a shop. We’re a social space where everyone is welcome and feels a sense of belonging, a creative playground where culture and commerce collide, and an experimental hub where you can discover the most innovative and sustainable ideas in retail. We’re here to help make the world brighter. And you can be an important part of this. We’ll talk more about the role below, but before we get to that, let’s share with you the good stuff…  

Rewards and benefits 

Life at Selfridges is dynamic, exciting, and always evolving. As well as working with some of the most cutting-edge, iconic and boundary-pushing brands, designers and creatives, we also offer our team members opportunities to help make a positive difference through our network of communities, both within and outside Selfridges. Here are just a few of our rewards and benefits that help make our team experience that bit more extraordinary. 

• Flexible working options to benefit you, your family and your wellbeing that can include part-time, flexi-time, job sharing or working remotely 

• Generous annual leave that increases with length of service 

• Up to five paid volunteering days – from beach cleans to co-ordinating food and clothing donations 

• Family leave that suits your set up including Maternity, Paternity, Adoption, Surrogacy and Shared Parental leave policies 

• Defined pension contribution scheme  

• Generous bonus and/or commission scheme  

• Enviable team member discount including sale previews and double discount days 

• Exclusive local discounts on a range of restaurants, bars, beauticians and entertainment 

• Subsidised gym memberships  

• Annual travel pass and cycle-to-work schemes  

• A sustainable car salary sacrifice scheme 

• Several internal communities to get involved in from our Diversity Board and Green Warriors who are leading the charge on D,E&I and sustainability, to the Wellbeings who are always thinking of new ways to champion healthy minds, bodies and routines for our team members 

• Workplace Options, our confidential team member assistance programme for when life gets tricky or you need a little guidance 

• Access to a wide range of training programmes to help your career development 

Read on to find out how you can play your part in Reinventing Retail… 

Role Responsibility

Main purpose: To process supplier invoices accurately and to agreed payment terms and deal with any queries generated in a timely manner

1. Process Supplier Invoices

• Process and match invoices accurately to the relevant receipts within invoice matching ensuring that we maximise payment terms and settlement discounts
• Raise debit notes and write offs as and when required for price/stock variances

1. Managing Supplier Relationships

• Make every effort to manage supplier expectations, We take responsibility and deliver
• Review supplier statements and maintain the account
• Investigate any supplier requests for nonpayment of invoices checking the warehouse database and shortage notifications – We own customer experience
• Send POD queries to the warehouse and chase promptly. We share our knowledge

• Communicate to suppliers the necessity to receive all invoices and details of any queries directly to the AP team in Leicester

1. Account Maintenance

• Ensure regular proof of delivery exercises are conducted to keep the ledgers clean
• Notify Buying of any price discrepancies

1. GRNI Investigation and Clearance (Goods Received Not Invoiced)

• Prioritise order of importance by value, volume or sensitivity of account

• Check supplier account for unmatched invoices or debit notes relating to GRNI and process payments if appropriate.
• Review supplier statements and request any invoices not received, and escalate to Team Leader if not forthcoming

1. Adhoc Tasks

• Occasional helpdesk cover
• Posting/Email miscellaneous letters, Remittances POD requests etc….

• Any other management requests

The Ideal Candidate

• Excellent Communication Skills
• PC literate
• Ability to organise and prioritise workloads
• Ability to work effectively in a fast-paced environment
• Team Player
• Motivated
• GCSE or O Level Maths & English
• Good T & A standard
• Has a positive and pacey working attitude

About the Company

Everyone is welcome 

Selfridges is a place where we want everyone to feel a sense of belonging. We embrace every self and are committed to cultivating a diverse and inclusive working culture. We are leading with purpose to not only increase the visibility and recognition of under-represented talent within our organisation, but the wider industry too. Here at Selfridges, everyone is welcome – irrespective of race, gender, ethnicity, sexuality, age or disability, we stand by equal opportunities for all.   

Our awards cabinet  

We’re not ones to brag, but since you asked...Selfridges has won the award for The World’s Best Department Store an unprecedented four times at the IGDS awards, with an additional award for the Best Sustainability Campaign. We were also recognised as a ‘Best 25 Big Company to Work For 2020’ as awarded by The Sunday Times. 

Selfridges