Accounts Payable Assistant

Please Note: The application deadline for this job has now passed.

Accounts Payable Assistant

Job Introduction

Main purpose: To process supplier invoices accurately and to agreed payment terms and deal with any queries generated in a timely manner

Role Responsibility


  1. Process Supplier Invoices
  • Process and match invoices accurately to the relevant receipts within invoice matching ensuring that we maximise payment terms
  • Raise debit notes and write offs as and when required for price/quantity variances
  • Ensure all invoices that are manually authorised are done so in accordance with the authorisation matrix


  1. Managing Supplier Relationships
  • Make every effort to manage the expectations of all areas, own it and deliver
  • Regularly review supplier statements
  • Investigate any requests for non payment of due balances checking the appropriate database
  • Review aged outstanding invoices and chase for authorisations promptly, be pacey and positive
  • Communicate to suppliers the necessity to receive all invoices and details of any queries directly to the AP team in Leicester
  • Auditing expense claims in line with policy
  • Ensure regular reviews of outstanding claims/invoices are conducted to keep the ledgers clean




  1. GRNI Investigation and Clearance (Goods Received Not Invoiced)
  • Prioritise order of importance by value, volume or sensitivity of account
  • Check supplier account for unmatched invoices or debit notes relating to GRNI and process payments if appropriate.
  • Review supplier statements and request any invoices not received, and escalate to Team Leader if not forthcoming



  1. Adhoc Tasks
  • Occasional helpdesk cover
  • Posting out of miscellaneous letters, Remittances POD requests etc….
  • Any other management requests



The Ideal Candidate



Key Skills:

  • Excellent Communication Skills
  • Basic Keyboard skills
  • Ability to organise and prioritise workloads
  • Team Player
  • Motivated
  • GCSE or O Level Maths & English
  • Good T & A standard


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