Accounts Payable Assistant (6 Months FTC)

Role Responsibility

As part of our Accounts Processing team in Leicester, it’ll be down to you to process all of our supplier invoices, keeping track of every transaction and logging every detail into the system. That means matching invoices to the relevant receipts and sorting out any issues that may be flagged up. It could be that a purchase order has been received but there’s no invoice, or perhaps there’s an invoice but no purchase order. Either way, you’ll make every effort to manage supplier expectations while at the same time maintaining complete accuracy of the accounts. In order to make the process as efficient as possible, you will be liaising with colleagues in London to ensure that an exceptional level of service is provided for suppliers and colleagues in store alike. 

• Process and match invoices accurately to the relevant receipts within invoice matching ensuring that we maximise payment terms and settlement discounts
• Raise debit notes and write offs as and when required for price/stock variances
• Make every effort to manage supplier expectations, We take responsibility and deliver
• Review supplier statements and maintain the account
• Investigate any supplier requests for non payment of invoices checking the warehouse database and shortage notifications – We own customer experience
• Send POD queries to the warehouse and chase promptly. We share our knowledge 
• Communicate to suppliers the necessity to receive all invoices and details of any queries directly to the AP team in Leicester
• Open new accounts for suppliers to agreed service level of within 48 hours, ensuring all details are correct
• Amend any changes to addresses, contact details as required
• Ensure regular proof of delivery exercises are conducted to keep the ledgers clean
• Notify Buying of any price discrepancies
• Prioritise order of importance by value, volume or sensitivity of account
• Check supplier account for unmatched invoices or debit notes relating to GRNI and process payments if appropriate.
• Review supplier statements and request any invoices not received, and escalate to Team Leader if not forthcoming
• Occasional helpdesk cover
• Posting/Email miscellaneous letters, Remittances POD requests etc….
• Any other management requests

The Ideal Candidate

Ability to organise and prioritise your workload is vital. With strong numeracy skills and a GCSE (or equivalent) in Maths and English, you’ll have no problem dealing with a large volume of invoices. Success will come from your flair for detail, as well as your ability to prioritise and manage your own workload. And although we’ll give you all the training you need, basic computer skills are essential. But more than that, you’ll have a great work ethic and really enjoy teamwork.

• Excellent Communication Skills
• PC literate
• Ability to organise and prioritise workloads
• Ability to work effectively in a fast-paced environment
• Team Player
• Motivated
• GCSE or O Level Maths & English
• Good T & A standard
• Has a positive and pacey working attitude

Package Description

With exclusive luxury goods and world-class customer service, Selfridges delivers an experience that’s second to none. But nothing would be possible without those working behind the scenes. Keeping invoices in order and building strong relationships with suppliers, you’ll reinforce our reputation. 

About the Company

We are a shop run on imagination: a place where the world’s most covetable brands combine with the most extraordinary spectacles, events and ideas for an experience like no other.

We have challenged the rules of retail from day one, whilst demonstrating our unwavering commitment to sustainability.  In 2016, we were the first to be awarded with recognition for the ‘World’s Best Sustainability Campaign by a Department Store’ at the IGDS Global Department Store Summit, in-line with its focus on buying better and inspiring change. We are also recognised as the Best Department Store in the World (2010, 2012, 2014 & 2018) underlining our place at the forefront of retail. In 2018 we were recognised as a LinkedIn Top Company to work for.

Our vision is to be the destination for the most extraordinary customer experience, and our people are central to us achieving this.  As an employer we are committed to making Selfridges an exciting, inspiring and fun place to work

Selfridges